Required Policies and Procedures
The grant recipient must establish and implement policies and procedures that address the following areas:
- Conflict of interest (see Chapter I. Conflict of Interest)
- Written Language Access Plan (LAP) that outlines the organization's policies and procedures for ensuring victims have access to necessary forms of communication, both written and verbal
- Maintaining a drug-free workplace
- Restriction of lobbying activities as a recipient of federal funds
- Sexual harassment policy with a provision that sexual harassment will not be tolerated
- Whistleblower protection for those that report abuse, fraud or abuse
- Nepotism with regard to hiring and/or supervising relatives of an employee or non-profit board member
- Maintaining a workplace free of violence, threats of violence, harassment, intimidation, and other kinds of disruptive behavior
- On-the-job seat belt and texting while driving policies and programs for its employees, contractors, and subrecipients when operating agency-owned, rented, or personally owned vehicles
- Tracking, retention and depreciation of inventory, equipment, property purchased with CVAD funds
- Confidentiality and the safeguarding of victim records and other information considered sensitive; maintenance of these records; access to these records; procedure of releasing records with victim’s consent; and retention/destruction of records. Organization must also document their procedure if there has been a breach, or release of confidential, personally identifying victim information. Please refer to Chapter VII. Confidentiality & Informed Consent.
- Grievance procedure for victims, employees and volunteers
- Personnel Policy (See Chapter V. Policies and Procedures, Personnel Policies and Procedures
- Volunteer recruitment, selection, screening; training, confidentiality, work rules, supervision, evaluations, grievance procedures and dismissal
- Governance of Non-Profit Boards that is consistent with CVAD’s Non-Profit Organizations and Board of Director's Responsibilities, (Chapter II Post-Award Requirements, Iowa law and those of ICADV, IowaCASA or IOVA.
- Service Delivery-policies and procedures that outline the guidelines for the delivery of the wide array of services provided to victims and their family members
- Equal Employment Opportunity Plans - CVAD grantees must submit EEOP certification forms to the Office for Civil Rights. Grantees might also be required to create and submit a utilization report. For more information on EEOP requirements specific to your organization and to access the reporting tool, go to the Civil Rights EEOP website.