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Crime Victim Assistance Division Contracts

Contract period 
Contract extensions 
Reverted funds 
Signing contracts 
Termination of contracts 
Orientation workshops

Contract Period

Subrecipient contracts will be issued annually for every year of the three-year grant award period.

The majority of contracts are issued for a 12-month period beginning October 1st and ending September 30th of the following year. The contract will include the amount of funds awarded for that year. During any multi-year award cycle, a contract is issued annually.  

Each subrecipient must remain in compliance with state and federal rules and in good standing with the Victim Services Support Program (VSS) requirements and procedures to receive funding in the second and third years of the grant cycle. The amount of funding awarded to subrecipients in the second and third year of the grant cycle will be based on the availability of State and Federal funds.

Contract Extensions

Subrecipients will not be allowed to carry over or extend prior awards into the next fiscal year unless approved by the VSS Administrator or the CVAD Director and allowed by the funding requirements. Extensions are determined on a case by case basis with good cause as determined by the VSS Administrator and/or CVAD Director.

Reverted Funds

Any unspent funds in a contract at the end of the contract period 30 will revert to CVAD unless otherwise approved by the VSS Administrator or the CVAD Director and allowed by the funding requirements, rules, or law. Reverted funds are dispersed in future funding cycles.

Signing Contracts

Signed contracts should be returned to CVAD as soon as possible. CVAD cannot process claims for reimbursement until the contract is signed by both parties - the sub recipient and CVAD.  A signature by the VSS Administrator, Finance Director or CVAD Director constitutes approval.

The subrecipient's authorized official must sign the “Authorized Representative Signature” line. This is the individual designated by your agency to sign contracts. The authorized official could be the executive director, board president, board chair, county supervisor, sheriff, police chief, county attorney, etc. The project director must also sign the certified assurances.

Once all required signatures are on the contract, it can be uploaded into or emailed to your grant manager. It can also be mailed to following address:

Crime Victim Assistance Division 
Lucas Staff Office Building, Ground Floor 
321 E. 12th Street 
Des Moines, Iowa 50319

 A final copy of the executed contract will be sent to the subrecipient and stored in

Termination of a Contract

[Administrative Rule 61-9.62(13)(1-3)]

Contracts may be terminated for the following reasons:

  • Termination by funded program (subrecipient). The subrecipient may terminate the contract at any time during the contract period by providing notice to the division.
  • Termination by department. The department (CVAD) may terminate a contract when the subrecipient or any of its subcontractors fail to comply with the funding award stipulations, standards or conditions. The department may terminate, or reduce a contract when there is a reduction of funds by executive order or otherwise.
  • Termination for cause. If the subrecipient fails to fulfill its obligations under the contract agreement properly or on time, or otherwise violates any provision of the agreement, the board may terminate the agreement by written notice to the funded program. The notice shall specify the acts or omissions relied on as cause for termination. All finished or unfinished products and services provided by the funded program shall, at the option of the department, become state property. The department shall pay the funded program fair and equitable compensation for satisfactory performance prior to receipt of notice of termination, minus any funds owing to the department, e.g., damages for breach, improperly spent funds.

The newly terminated program within 45 days of the termination, shall supply the department with a financial statement detailing all costs incurred up to the effective date of the termination. [Administrative Rule 61—9.63(13)].

Subrecipients should review the termination language in their contracts. 

Subrecipients shall indemnify, and hold harmless the State of Iowa, its officers, agents and employees and any of the state’s federal funding sources for:

  1. Program’s performance or non-performance of a contract entered into, or violation of these rules.
  2. Program’s activities with subcontractors and all other third parties, or any other act or omission by a subrecipient, its agents, officers, and employees. [Administrative Rule 61—9.64(13)]

Grant Orientation Workshops

CVAD often hosts grant orientation workshops.  A grant orientation workshop is an opportunity for VSS staff to provide an overview of certified assurances, contract stipulations, fiscal forms and performance reports. The orientation workshop may be held in person or online.  CVAD  provides technical assistance on the various forms, reports and procedures throughout the contract period.

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