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Accounting for Program Income

All income generated as a direct result of an agency-funded project shall be deemed program income. Program income must be used for the purposes and under the conditions applicable to the grant. Unless specified by CVAD, program income should be used as earned and expended as soon as possible. If the cost is allowable under the Federal grant program, then the cost would be allowable using program income. Current program income information should be reported on the Project/Program Income Report (opens in new window). This report is due Quarterly due 15 days after the end of each calendar quarter; Final due 30 days after the end of the Grant Award Period or the required percentage of earned project income is expended, whichever is later. If there is no special condition on the grant concerning the accounting for program income after the funding period, then program income can be used at the discretion of the subrecipient. If program income is earned, it must be accounted for up to the same ratio of Federal participation as funded in the project or program. Unless instructed by CVAD there are no requirements on the disposition of program income earned after the end of the periods of performance of the award.

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