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Chapter 21 Subrecipient Monitoring

Monitoring is the review process used to determine a funded program’s compliance with the requirements of a state and/or federal program, applicable laws and regulations, and stated results and outcomes. Each funded applicant (subrecipient) is monitored both programmatically and fiscally. 

The VSS Program is guided by two primary purposes: 

  1. effective stewardship of state and federal funds for programs that provide services to crime victims, and; 
  2. provision of quality technical assistance for crime victim program development, fiscal management, and best practices.

CVAD’s monitoring plan of funded programs is in compliance with the Office of Victims of Crime (OVC) requirements that State Administrative Agencies (SAA) develop and implement monitoring plans based on a default of regular desk monitoring and biennial on-site monitoring, of all subawards. Monitoring plans must include a risk assessment plan. The rule, consistent with 2 CFR §200.331 (b), (d) and (e), permits SAAs to develop and implement alternative monitoring plans and further clarifies SAAs may also implement alternative monitoring timeframes as well. 

CVAD’s monitoring plan includes financial desk reviews as well as on-site fiscal and programmatic monitoring of funded programs. The type of monitoring (financial desk review and on-site monitoring) and frequency is based on the results of each agency’s most recent risk assessment. Additional information on the risk assessment tool used to assess both financial and programmatic risk for CVAD subrecipients, may be found in the Risk Assessment section of this chapter. 

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