Fiscal Forms for Funded Programs

Claims Submission

Fiscal forms for funded programs are required forms in order to be in compliance with Federal and State funding guidelines.  All claims must be submitted in Iowa GVS. 

You may download these forms and reports by following the instructions under each type of form.

Fiscal Claim Vouchers & Spreadsheets:

See chapter two of the grant manual for information on submitting claims. 

Budget Revision Request Form:

See chapter 19 of the grants manual for information on budget revisions. 

Travel Forms:

See chapter 16 for information on travel. 

Chapter 11 of the grant manual provides information on out of state travel and travel requirements. 

•    Reminder:  You must use the state rate for mileage and meals.

•    The Out-of-State Travel and In-State Training Form is the form staff can complete for reimbursement for mileage, meals, lodging and other allowable expenses.  You must have approval in your budget in order to attend an out-of-state or in-state conference.  If in doubt, please contact your grant coordinator before incurring costs associated with travel. 
 
•    The Staff Mileage Payment Form is a form staff can complete for mileage reimbursement only.  We recognize the majority of the staff will not have reimbursement for meals, lodging or other items (airfare, cab/bus/shuttle, registration, etc.) on, a daily or monthly basis but potentially will be reimbursed for mileage on a daily basis.  The Staff Mileage Payment Form allows staff to have more room to track mileage only.
  
•    The Vehicle Mileage Form is a form an agency can complete in order to receive reimbursement for mileage on an agency owned or leased vehicle for VSS funded activities.
 
•    The Meal Reimbursement Form is a form for you to place your actual meal receipts before scanning in order to have it correspond with your travel forms.